Tower Family Healthcare
GPnav - Vaccine Tracker
A safe and convenient way to track flu and COVID vaccine stock movement, usage, returns, wastage and stock checks. No patient details are stored here.
Ready when you are
Welcome back. Log in with your email address and the password you chose from your invitation email.
Forgotten password
Enter the email address on your account and we will send you a link to choose a new password. The link works once and expires after an hour.
Choose a password
At least 12 characters. A short phrase you will remember is ideal.
Choose your own password
An Admin gave you a temporary password. Replace it now before entering the tracker. Use at least 12 characters.
Practice vaccination activity
Vaccinations recorded as practice use
EA practice reconciliation
Stock used by supplier and patient-practice activity
| Practice / stock supplier | Vaccine | Stock used | Patient doses | Difference for review |
|---|
Stock used minus patient doses. This is not an EA request shortfall or a stock movement.
Recent reconciliation history (latest 20)
Vaccinations recordedBy stock-holding practice
Est. administration fees
Awaiting practice allocation
Clinic days with activitySelected activity period
Activity and estimated income
Practice breakdown
| Practice | Flu | COVID | All doses | Est. administration fees |
|---|
Practice allocation to finish
Selected activity dates. Stock queries are separate and are not resolved by practice allocation.
Stock now
Recorded in fridges: Available to transfer:Where is the stock?
Doses by physical location
AvailableCommittedUnavailable
Stock expiry outlook
Remaining doses at today's date
Follow-up priorities
Recorded activity
| Activity date | Practice | Vaccine | Doses | Est. administration fees |
|---|
Practice wastage and removals
- Wasted doses
- 0
- Other removals
- 0
Individual Practice records
EA wastage and returns
- Wasted doses
- 0
- Returned doses
- 0
Selected period, attributed to the supplying practice.
Stock is a current snapshot; date filters apply to recorded activity. Estimates exclude vaccine reimbursement and are subject to eligible claims submitted by the practice.
Practice vaccination activity
Estimated administration fees only. Practices remain responsible for eligible claims.
Vaccinations recorded0Est. administration income£0.00
Needs Attention
My Tasks
Stock Transfers
Create Transfer
Create the request first, then record each handover when it happens.
Other stock updates and queries
Stock
Recent fridge moves
Stock Reconciliation
Expected fridge stock from transfers, returns, usage, wastage and adjustments.
Set up your vaccine storage
Choose the branch first. Fridges and stock are recorded against that physical location.
Add opening stock
Opening stock is the original starting balance. Use Record a stock check to verify what is physically present, including zero.
Practice balances for EA
Stock Check
Record the quantity physically present now. A count of zero is allowed and will create a mismatch for review when the system expected stock.
Recent Stock Adjustments
Use Adjust Stock on a stored transfer to record a correction with a reason.
Audit Log
Recent status and admin changes.
Help
Guidance matched to your access level.
Admin
Create practices, assign users and manage setup.
Additional Doses
Clinical Reporting
Record a missing past EA clinic
Admin only. Record verified vaccinations once against their clinic date. Patient-practice allocation can be completed later under Reports. Check existing activity first. Do not enter patient details.
Correct completed clinic totals
Completed-clinic correction history
Stock Safety
Set the minimum total stock a practice should hold for each vaccine. Warnings appear when stock reaches or falls below this level.
Vaccine catalogue
Manage the vaccine types tracked in the service and the manufacturers available for each one.
Cold-chain collection window
The countdown starts when a Stock Collector confirms collection. Overdue stock is highlighted until its storage site and fridge are recorded.
Season Timeline
Dates shown to all users in the vaccination-season timeline. Review these against the current NHS England programme each year.
Income Estimates
Set the rates used for the estimated campaign-income display. Estimates use vaccinations recorded as Used, not stock held, wasted or returned doses.
Practice Readiness
Practices must complete vaccine storage setup before a Vaccine Coordinator can create a request for them.
Practices
Users
A user's email address is also used to log in. Leave the temporary-password fields blank to send a secure invitation email instead.
Access Profiles
Create reusable access profiles, then apply one to a user and tailor their access where needed. Changes only take effect when that user is saved.
Transfer Lists
Admin controls the selectable sources, storage sites and fridges used when creating transfers.
Branding
Choose a PNG, JPG or WebP logo. Crop it before saving; keep patient information out of logos and uploaded images.